Hajime Kensetsu Order Registration

Project Overview

The Hajime Kensetsu Order Registration project focuses on automating a highly manual and repetitive workflow involved in processing daily order emails. The goal was to improve efficiency, reduce errors, and free up human effort for more meaningful tasks. This project involved developing an end-to-end automation solution to streamline the order registration process. By leveraging RPA, the system now handles email processing, data extraction, file management, and system updates with minimal human intervention, ensuring a faster and more reliable workflow.

Key Features

• ✓End-to-end automation of the order processing workflow
• ✓Intelligent identification of new and existing orders
• ✓Automated data extraction and file handling
• ✓Seamless integration with SharePoint
• ✓Email tracking with order ID mapping
• ✓Reliable error handling and logging.

The Challenge

The existing process was entirely manual and required significant effort on a daily basis. Each incoming email had to be opened and reviewed to determine whether the order was new or already registered. For new orders, the team had to manually extract order details, download required data and design files from an external website, register the order in the system, and upload all related files to SharePoint. Finally, emails were marked as completed after processing. This approach led to several challenges: Repetitive and monotonous tasks, High time consumption for routine operations, Increased risk of human error, Limited focus on higher-value or skill-based work

Our Solution

To address these challenges, an RPA-based solution was implemented to automate the entire workflow. The system is capable of automatically reading incoming emails, identifying whether an order is new or already processed, and extracting all necessary information. It thendownloads the required files, registers new orders in the system, and uploads relevant documents to SharePoint. Additionally, the solution ensures proper tracking by labeling emails and linking them with the corresponding order IDs.

Technologies Used

// Tech Stack & Tools